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How Do I


What is e-Recording?
E-Recording is an online way to electronically record documents with the Clay County Clerk’s Recording Department.

How do I e-Record documents?
To sign up for E-Recording, contact one of the vendors below as all documents are submitted to our certified vendors.

What will I need?
You will need a PC, scanner, and a connection to the internet to convert your documents to an electronic format for submission.

Advantages of e-Recording

  • Accessible – To all e-users
  • Accuracy – Reduction in mistakes using national e-recording standards
  • Speed – Turnaround time in minutes vs hours, days or weeks
  • Efficiency – The green solution for payments, ACH payments vs checks eliminate costly courier expenses
  • Security – Password protection and security with a digital certificate – digital signature will alert the County if documents were tampered with between the time the agent sent them and when the County received them.

E-Recording Vendors Certified with Clay County
Contact: Karl Trottnow
5072 North 300 West
Provo, UT 84604
800-460-5657 / 5027

300 Sevilla Avenue, Suite 300
Coral Gables, FL 33134
Contact Person: Mitchell Freijo

CSC Erecording Solutions
2711 Centerville Road, Suite 400
Wilmington, DE 19808
866 652-0111

eRecording Partners Network
400 Second Avenue S
Minneapolis, MN 55401
Contact: Janine McCabe


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Archives Division Office Closed Thanksgiving Week

Our Clerk’s Office Archives Division office, located in the Old Jail in Green Cove Springs, will be closed during the week of Thanksgiving 2022.